> For the complete documentation index, see [llms.txt](https://docs.ebrain.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.ebrain.ai/meetings-donna/notes-and-transcripts.md).
# Meeting notes and transcripts
Once Donna has joined a call, she does the listening so you do not have to. When the meeting ends she turns the recording into a searchable transcript and a set of AI-written notes, and drops both into your Meetings page. The promise you will see in the product says it well: "Donna saved you 10-15 minutes with instant notes."
This page covers what you receive, the statuses you see while everything is being prepared, and how to open and read the result. For the ways Donna gets into a call in the first place, see [How Donna joins your meetings](/meetings-donna/how-donna-joins.md).
{% hint style="info" %}
Recording is **audio-only**. eBrain never stores video of your meetings.
{% endhint %}
## What you get after a meeting
Each completed meeting record contains:
* **The meeting title**, taken from the calendar event (manual joins fall back to a derived label).
* **The date and time** the meeting took place, plus the original meeting link.
* **A full transcript** - speaker-attributed turns, so you can see who said what, with timestamps. The language is detected automatically.
* **AI meeting notes**, broken into:
* **Summary** - a written recap of the conversation.
* **Key points** - the highlights worth remembering.
* **Action items** - each can carry an owner and a due date.
* **Participants** - the attendees, shown as avatars on the meeting information card.
If you prefer, you can have the notes **emailed to you** when they are ready, get an **action-items-only** email, and/or have the **in-app bell** flash in the top-right corner. Those are opt-in preferences - see [Sharing notes and Donna settings](/meetings-donna/sharing-and-settings.md).
## While your notes are being prepared
A meeting moves through a clear sequence of statuses. The status pill on the meeting, and the **Status history** timeline on its detail page, show you exactly where things stand.
{% stepper %}
{% step %}
### Scheduled
Donna is queued and ready to join the call.
{% endstep %}
{% step %}
### Bot created
Donna's session has been set up.
{% endstep %}
{% step %}
### Recording
Donna is in the call, capturing audio.
{% endstep %}
{% step %}
### Transcript ready
The transcript has been captured and saved.
{% endstep %}
{% step %}
### Processing notes
The AI is writing the summary and notes.
{% endstep %}
{% step %}
### Notes ready
Everything is done. Your notes and transcript are available to read.
{% endstep %}
{% endstepper %}
Two other states can appear:
* **Cancelled** - the session was cancelled. Cancelled meetings disappear from the meetings list.
* **Failed** - something went wrong. The label tells you why, for example "Donna could not join," "No participants in the meeting," "No speech recorded," or "Failed to fetch transcript."
{% hint style="info" %}
**Where meetings show up.** Scheduled, upcoming meetings sit in the **Upcoming meetings** sidebar (next 7 days from your calendars). Meetings Donna joined, is currently recording, or that failed appear in **Past meetings** in the main column.
{% endhint %}
## Opening and reading your notes
Click any meeting in the **Past meetings** list to open its detail page. (You can also ask Tim to open a specific meeting for you - see below.) The detail page has four tabs:
| Tab | What you see |
| ----------------- | -------------------------------------------------------------------------------------------------------------------------------- |
| **Instant notes** | The default view - the meeting information card, the summary, and the highlights (action items and key points) all in one place. |
| **Transcript** | The full speaker-by-speaker transcript with timestamps. |
| **AI summary** | The written summary on its own. |
| **Action items** | The action-item list with owners and due dates, plus a count. |
{% hint style="info" %}
If you open a meeting before it reaches **Transcript ready**, the Transcript tab shows: "Donna is still working. The transcript appears once notes are ready." Check back once the status reaches Notes ready.
{% endhint %}
The **Meeting information** card on the detail page shows the meeting ID (which you can copy), the meeting link, and the created, joined, and scheduled times, along with attendee avatars. If a meeting failed because Donna could not join, a **Rejoin meeting** button appears here so you can try again.
## Ask Tim about a meeting
You do not have to dig through the page yourself. Tim, your chat assistant, can **list, open, and search your past meeting recordings** on request. Ask him to pull up a recent call, find a meeting on a topic, or surface what was decided, and he will work from the notes Donna produced. For more on talking to Tim, see [Chatting with Tim](/chatting-with-tim/overview.md).
## Keep, share, or export
When notes are ready you can pass them on or take them with you:
* **Export** them from the detail page as a **PDF**, as **Markdown**, or by **copying to the clipboard**.
* **Share** them with colleagues in your company as viewers (read) or editors (read and edit).
The full details on sharing, access roles, and notification settings live in [Sharing notes and Donna settings](/meetings-donna/sharing-and-settings.md).
---
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