> For the complete documentation index, see [llms.txt](https://docs.ebrain.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.ebrain.ai/calendar/booking-pages.md).
# Booking pages
Booking pages let other people schedule time with you without the back-and-forth emails. You define what can be booked (an **event type**), tell eBrain which calendars to check so you never get double-booked, and share a public link. Guests pick a slot, fill in their details, and the meeting lands on your calendar automatically.
You manage all of this under **Meetings**: open the **Bookings** tab (the sub-nav shows **Notes** and **Bookings**). The page is titled **Bookings & appointments**, with the subtitle "Let others book time with you and/or your colleagues - without the back-and-forth emails."
{% hint style="info" %}
Booking pages reuse the calendars you have already connected. If you have not connected a Google or Microsoft calendar yet, set that up first on [Your unified calendar](/calendar/overview.md).
{% endhint %}
## How a booking page is built
The Bookings page has three building blocks, top to bottom:
1. A status summary line (for example "2 active event types" / "3 upcoming bookings").
2. **Your availability** - which calendars eBrain checks for conflicts.
3. **Event Types** - the bookable meeting templates.
4. **Bookings** - the list of who has booked.
## Set up a booking page
{% stepper %}
{% step %}
## Choose which calendars to check
Under **Your availability** ("Tim will check these calendars to avoid double bookings"), click **Add calendar**. A dropdown lists calendars from your connected Google and Microsoft accounts, grouped under **Google Calendar** and **Microsoft Calendar**. Select one to add it as a conflict-check source.
Need a calendar that is not connected yet? The same dropdown offers **Connect Google Calendar** / **Connect Microsoft Calendar** to authorize a new account just for availability checking.
Each added calendar has an on/off switch (**Enabled for availability** / **Disabled**) and a **Remove** action. These calendars are read-only sources used only to block out times you are already busy.
{% hint style="warning" %}
eBrain only checks calendars you have explicitly added **and** enabled here (plus any existing eBrain bookings). A busy calendar that is not in this list will not block slots, so add every calendar that matters.
{% endhint %}
{% endstep %}
{% step %}
## Create an event type
Click **Create Event Type**. An event type is a bookable meeting template (for example "Introduction Call"). The dialog has tabs: **Details**, **Availability**, and - for multi-host kinds - **Hosts**.
On the **Details** tab, set:
* **Event name** - what guests see (for example "Introduction Call").
* **URL slug** - the link suffix, shown after a fixed **/book/** prefix. It is auto-generated from the name but editable, and must be unique within your company.
* **Description** - optional text shown to guests.
* **Event kind** - one of:
* **One-on-One** - one host meets one guest.
* **Group** - one host meets multiple guests (adds a **Maximum attendees** field, 2-100).
* **Round Robin** - rotating hosts meet one guest at a time.
* **Collective** - multiple hosts meet one guest together.
* **Duration** - 15, 30, 45, 60, 90, or 120 minutes.
* **Location** - **Google Meet**, **Microsoft Teams**, **Zoom**, **Phone**, or **In person**.
* **Destination Calendar** (One-on-One only) - which connected calendar confirmed bookings are written to; defaults to **Default (primary calendar)**.
* **Minimum booking notice** - hours of lead time required before a slot can be booked (default 24, range 1-168).
* **Maximum days ahead** - how far out guests can book (default 60, range 1-365).
* **Color** - a swatch used in the calendar and list.
* **Active** toggle - only active event types are bookable.
{% hint style="info" %}
For Google Meet and Microsoft Teams a meeting link is created automatically on each booking. Phone and In person store a location instead.
{% endhint %}
{% endstep %}
{% step %}
## Set your weekly availability
Open the **Availability** tab. You get a row per day (Monday-Sunday) with an enable/disable switch. For each enabled day, set one or more time windows using **Start time** / **End time** dropdowns in 15-minute increments. Use the **+** button to add more windows to a day, so you can split a day (for example 9:00-12:00 and 14:00-17:00).
The **Copy to weekdays** action copies a day's windows to Monday-Friday. A new schedule defaults to Monday-Friday 09:00-17:00 with the weekend off. As the helper text says, "People can only book during these times."
{% endstep %}
{% step %}
## Add hosts (Round Robin and Collective only)
If you chose **Round Robin** or **Collective**, open the **Hosts** tab to add company members as additional hosts. You are always a host. Pick a member and click **Add host**; hosts show a priority order and can be removed.
For Round Robin, priority influences which host gets assigned. For Collective, all hosts attend.
{% endstep %}
{% step %}
## Save and share your link
Save the event type - you will see "Event type created" (or "Event type updated"). On the event type card, use **Copy link** to copy the full public URL (you will see a "Link copied!" toast), or open the public page in a new tab.
The link format is **/book//** on your eBrain domain. Anyone with the link can book without logging in.
{% endstep %}
{% endstepper %}
## Managing your event types
Each event type appears as a card showing its color stripe, name, an **Active**/**Inactive** badge, a kind badge (for non-one-on-one types), duration, and location. Per card you can:
* **Copy link** to the public booking URL.
* Open the public booking page in a new tab.
* Flip an on/off switch to activate or deactivate it.
* Use the menu to **Edit** or **Delete**.
{% hint style="warning" %}
Deactivating an event type immediately makes its public page unavailable. Deleting one that has upcoming bookings cancels those bookings and notifies the guests - eBrain asks you to confirm with "Cancel bookings and delete."
{% endhint %}
If you have not created anything yet, you will see "You don't have any event types yet" / "Define what people can book with you - like a demo, Q\&A, or meeting."
## What a guest experiences
The public booking page needs no login. It shows your company name (and logo if set), the event name, duration, and description. The flow is three steps:
{% stepper %}
{% step %}
## Pick a date and time
A date picker highlights days that have availability. Choosing a day lists the open time slots. The guest's timezone is auto-detected from their browser and shown. If a day has nothing free, they see "No times available on this day" / "Choose another date."
{% endstep %}
{% step %}
## Enter details
The guest fills in **Name** (required), **Email address** (required), **Phone number (optional)**, and **Notes (optional)** ("Add a message for the host"), then confirms with **Confirm booking** / **Book appointment**.
{% endstep %}
{% step %}
## Confirmation
The guest sees "Appointment confirmed!" / "Booking confirmed!" and a note that a confirmation email has been sent. They can **Add to calendar** using a **Google Calendar** button or a **Download .ics** button (the .ics works for Outlook and Apple).
{% endstep %}
{% endstepper %}
If an event type is inactive or unknown, guests see "Event type not found" / "This event type does not exist or is no longer available."
### After a guest books
* The slot is re-checked at submit time. If it was just taken, the guest sees "The selected time slot is no longer available."
* A calendar event is created on the host's calendar (with a Google Meet or Microsoft Teams link when the location is Meet or Teams).
* Emails go out automatically: a confirmation to the guest (with a link to manage their booking) and a new-booking notification to the host. For Round Robin only the assigned host is notified; for Collective all hosts are; for One-on-One and Group the owner is.
### The guest's manage-booking page
The confirmation email links the guest to a manage page (no login - it uses a private link). There they can see the host name, date, time, duration, location, and a status badge (**Confirmed** / **Pending** / **Completed** / **Cancelled**); use **Join Meeting** for an upcoming video call; **Cancel Booking** (which notifies both the host and guest); and a "Contact the host" link. A stale link shows "Booking not found. The link may have expired or the booking was deleted."
## Your bookings list
Back under **Meetings → Bookings**, the **Bookings** section lists everyone who has booked. You can:
* **Filter** by status: **All**, **Confirmed**, **Pending**, **Completed**, **Cancelled**.
* **Sort** by **Upcoming first** or **Oldest first**.
* See each row's event type (with color), status badge, guest name and email, date (with **Today**/**Tomorrow** shortcuts) and time, location, and any guest notes.
* For upcoming confirmed bookings, use the **Join** button (video link) or the cancel (X) action, which asks you to confirm.
When the list is empty you will see "No bookings yet." / "Once you share your booking link, upcoming meetings will appear here." (or "No bookings match your filters." when a filter hides everything).
## How slots are calculated
Knowing how eBrain picks slots helps you set realistic availability:
* Slots are generated **back-to-back** within your weekly availability windows, sized to the event duration - there is no buffer between slots.
* A slot is only offered if it does not conflict with existing eBrain bookings or busy events on the calendars you enabled under **Your availability**.
* Slots respect **Minimum booking notice** (nothing too soon) and **Maximum days ahead** (nothing too far out).
* For **Group** events, each slot shows remaining capacity up to the maximum attendees. For **Round Robin**, a slot is offered if at least one host is free, and a host is assigned at booking time. For **Collective**, a slot is offered only when all hosts are free.
## Limits at a glance
| Setting | Range | Default |
| ----------------------- | ------------------------------- | -------- |
| Minimum booking notice | 1-168 hours | 24 hours |
| Maximum days ahead | 1-365 days | 60 days |
| Group maximum attendees | 2-100 | - |
| Event duration | 15, 30, 45, 60, 90, 120 minutes | - |
The URL slug must be unique within your company.
## Where to go next
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