> For the complete documentation index, see [llms.txt](https://docs.ebrain.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.ebrain.ai/account-and-settings/teammates-and-companies.md). # Teammates and workspaces eBrain is built for teams. Each **company** is a separate workspace with its own data, members, connected accounts, and billing. You can belong to several companies at once and switch between them, and you can invite colleagues into a company and give each one the right level of access. {% hint style="info" %} Everything is scoped to the company you are currently in. When you switch companies, the whole app reloads into that workspace: different chats, mail accounts, calendars, tasks, members, and billing. Nothing leaks between workspaces. {% endhint %} ## Switching between companies Use the **company switcher** in the sidebar to jump between the companies you belong to. Selecting another company reloads the app into that workspace. The switcher also has a **Manage companies** link that opens the **Companies** page in Settings. There you will find two tabs, **Active** and **Archived**. Each company card shows: * The company name * Your **role** badge for that company * The **member count** * An optional **KvK** (Chamber of Commerce) number * A **Current** badge for the workspace you are working in, and a **Default** badge for your default company {% hint style="info" %} Your role is set per company. You can be an admin in one workspace and a viewer in another. {% endhint %} ## Creating, editing, and archiving a company {% stepper %} {% step %} ## Create a company On the Companies page, choose **Create Company**, enter a company name, and optionally add a Chamber of Commerce (KvK) number. You become the **owner** of the company you create. {% endstep %} {% step %} ## Edit a company Owners and admins can use **Edit company** to update the name and KvK number. {% endstep %} {% step %} ## Archive or restore Only the **owner** can archive or restore a company. Archiving moves it to the **Archived** tab; restoring brings it back to **Active**. {% endstep %} {% endstepper %} {% hint style="warning" %} There are two guardrails on archiving: you cannot archive the company you are currently in, and you cannot archive your only active company. Switch to another workspace first if you need to archive one. {% endhint %} ## Inviting teammates Teammates are managed on the **Users** page in Settings (titled **Company Users**), which has two tabs: **Active Users** and **Pending Invitations**. Inviting and managing members is available to **owners and admins**. {% stepper %} {% step %} ## Open the invite dialog On the Users page, choose **Invite team member**. {% endstep %} {% step %} ## Enter their details Add the person's **email** (required), and optionally their **first name** and **last name**. {% endstep %} {% step %} ## Choose a role Pick **Admin**, **Member**, or **Viewer**. (See the roles table below for what each one can do.) {% endstep %} {% step %} ## Send the invite The person receives an email to create their account. When they open the invite link, they see who invited them, the company, and the role, and are prompted to sign up or log in with the invited email to accept. {% endstep %} {% endstepper %} Until someone accepts, their invitation appears under **Pending Invitations** with the date it was sent. Invitations expire after a set period, so re-invite if one lapses. {% hint style="info" %} **A note on cost.** Each member who accepts adds a Core seat at EUR 50 per month (excl. VAT), charged with proration. During your **free trial, adding members is free** - they only become a paid Core seat once the subscription is active. See [Billing and plans](/account-and-settings/billing-and-plans.md) for the full picture. {% endhint %} ### Managing existing members Each member card shows the person's name, email, role badge, status (Registered or Invited), and the registered or invited date. Your own row is marked **(You)**, and the owner is marked with a crown. Owners and admins can **Change role** and **Remove user**. A few rules keep the workspace safe: * You cannot change or remove the company **owner**. * You cannot remove **yourself**. There is also a per-member **Atlas add-on toggle** that turns the paid Atlas feature on or off for an individual. See [Billing and plans](/account-and-settings/billing-and-plans.md) for details. ## Roles and what they can do There is exactly **one owner** per company - the person who created it. Owner is not something you assign from the role picker; the picker offers Admin, Member, and Viewer. | Role | View | Create | Edit | Delete | Users, settings, and billing | | ---------- | :--: | :----: | :--: | :----: | ------------------------------------------------------------------------------------------ | | **Owner** | Yes | Yes | Yes | Yes | Full control. Only one per company. The only role that can archive or restore the company. | | **Admin** | Yes | Yes | Yes | Yes | Full administrative access, including inviting users, changing roles, and billing. | | **Member** | Yes | Yes | Yes | No | Standard user. Cannot delete content or manage users and billing. | | **Viewer** | Yes | No | No | No | Read-only access to all content. | {% hint style="info" %} **Billing** appears in Settings only for owners and admins. Members and viewers do not see it, and if they navigate there they are told that only the owner or an admin can change billing settings. {% endhint %} ## Sharing work with teammates Members of the same workspace work in shared context - your tasks, projects, calendars, and meeting notes live inside the company - but a few things stay personal. Here is what is and is not shareable.
Can I share a chat with a teammate? No. **Every chat and chat folder is private to the person who created it.** There is no way to share a conversation with a colleague, and there are no viewer or editor roles for chats. The only "live" behavior is your own chats staying in sync across your browser tabs and devices. For how chats, folders, and pinning work, see [Organizing chats](/chatting-with-tim/organizing-chats.md).
Can I share meeting notes? Yes. Donna's meeting notes can be shared with teammates, with view or edit access. See [Sharing notes and Donna settings](/meetings-donna/sharing-and-settings.md).
What about tasks and projects? Tasks and projects belong to the workspace, so teammates in the same company collaborate on them, and boards and lists stay live across users. What each person can do is governed by their role above.
## A note on connected accounts Connected accounts, billing, and data are scoped to the company you are in. Some integrations are personal to you - for example, your own mailbox - and you only ever see and control your own. A WhatsApp number can be linked to only one company at a time. For connecting and managing services, see [Connecting your accounts](/account-and-settings/integrations.md). ## Related pages
TitleLink
Connect mailboxes, calendars, and more/pages/FIBJv6fZUgUNT5RkB5cQ
Seats, the Atlas add-on, and the free trial/pages/0GyP6jtmYWd85FaFLwWc
Why chats are private to you/pages/8PmCSIMg2jv5746Y6Nq1
Share Donna's meeting notes/pages/sqO68yxCJjanoVAVqCsT
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